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Grown in Totnes Case Study

Totnes Case Study

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Setting-up the Processing Facilities

Finding the right processing premises proved evasive and this delay caused us to loose a lot of our first year’s harvest. What we ended up with proved perfect for our needs, it wasn’t the romantic image of a mill that we had conjured up in our minds, but more importantly it was functional, which saved us time and resources in the long run. We chose to be based in an urban environment rather than out on a farm. There was some conflict in this decision; we wanted to be based within our community of supporters and customers, so that they could more easily engage with us, and at the same time we wanting to be close to the crops. We worked with several different farmers so it made sense to put Totnes town at the heart of Grown in Totnes.


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Chapter 3 Sections


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3. 1 Finding Suitable Processing Premises

3.1.1 Building Practicalities
3.1.2 Building Costs


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3.2 Processing Equipment

3.2.1 How we chose our equipment
3.2.2 Dehuller
3.2.3 Polisher
3.2.4 Flake
3.2.5 Mill
3.2.6 Sieve


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3.3 Layout and Flow

3.3.1 From Farm to Customer
3.3.2 Layout of Processing Premises
3.3.3 Sourcing Inventory Items

 

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3.4 Legal Requirements

3.4.1 HACCP Documentation
3.4.2 Risk Assessment
3.4.3 Crop Intake Record
3.4.4. Machine Cleaning Record
3.4.5 Vermin Control
3.4.6 Insurance
3.4.7 Volunteer Policy
3.4.8 End of Processing Day Checklist

 
 


 3.1 Finding Suitable Processing Premises

3.1.1 Building Practicalities

Watch the animation below to hear how Grown in Totnes found suitable premises for processing crops, and the various pitfalls to be aware of when choosing yours.

 

3.1.2 Building Costs

In this animation you will hear about the costs that we encountered during the set-up of our Processing Premises, these are likely to be applicable to you too.

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 3.2 Processing Equipment

We detail how we reached the decisions we did when choosing our processing equipment and provide editable basic user instructions to print and display next to each machine. You will need to adapt these to the model that you choose.  We also provide more detailed information taken from the instruction manuals for ongoing maintenance and care of the machines. For details of using the processing equipment See Chapter 6 - Processing the Crops.

3.2.1 How we chose our equipment

When we chose our machinery, we were unaware of any projects operating on the scale we wanted other than John Letts’, when we went to visit his set-up in Oxfordshire we were impressed by the compact size of his machines and their output. He had been using them for a number of years and was clearly happy with what he had. Without other examples for comparison we decided to purchase the same kit(1). Some of John’s equipment came from a manufacturer called Heger in Germany; unfortunately when we approached them they were in the process of selling their business to Horn and so we purchased our polisher (and aspirator) and flaker from them. We purchased our mill from SAMAP in France and our sieve from Farley Green in the UK. Details of the models and their specifications can be found in the table here.

Negotiations with Horn were not particularly easy, partly because of the language barrier; their machines didn’t come with English manuals but we were lucky enough to have a German volunteer who translated the essentials. Farley Green had the benefit of speaking English, but the disadvantage that their sieves are used for a wide range of materials, from paint to pharmaceutical products, and they did not have detailed understanding of the needs of a miller, however John advised us as to what mesh sizes we needed, which was the main consideration. We debated at length getting a second-hand mill that needed refurbishing but decided that this was beyond our skill-set and so stuck with the model that John had. We did buy a second-hand Heger dehuller from Dove’s Farm, only to discover that Horn didn’t make the separator to fit. We enlisted the help of our metal fabricator neighbours to create an adaptor plate so that the two bits of kit were compatible but we never did get the dehuller to operate 100% effectively, and the lack of common language with Horn made trying to resolve this issue extremely difficult.

(1) Thanks to John Lett’s for his generously given advice and time

In this video you can see Holly giving a brief tour of the processing unit and the different processing equipment that we used.

3.2.2 Dehuller

In hindsight we realised that the dehuller wasn’t suitable for use inside the building as essentially it was a ‘dirty’ job and would have been better placed on a farm, working in combination with a winnower (to separate the dehulled crops from the hulled). We struggled to get the dehuller to separate the dehulled from the hulled grains without the winnower and in the end only grew crops that didn’t have a hull, such as peas, naked oats and wheat. In addition to the dehuller, we purchased a separator and a cyclone; the cyclone was necessary to diffuse the energy of the dehuller, simply because we had no way of sending this excess pressurised air outside, as our industrial unit had no walls to the outside accept the front, and blowing out grain waste would have been unacceptable to our neighbours.

The official Heger technical sheet for the dehuller can be found here.

Download User Instructions

Download User Instructions

Download Abbreviated Instruction Manual

Download Abbreviated Instruction Manual

3.2.3 Polisher

All of our grain was sent through the polisher prior to processing. It was an eye-opener to discover just how much dust is removed from the grain.  The polisher was attached to an aspirator that sucked out all of the dust; as the grain travelled the length of the polisher’s brushes the dust would fall through the grid and be sucked out from the chamber below. The polisher was an essential piece of kit for grain hygiene; infestations of mites, moths and their eggs etc are removed by the action of the brushes.

Download Editable User Instructions

Download Editable User Instructions

Download Abbreviated Instruction Manual

Download Abbreviated Instruction Manual

3.2.4 Flaker

The flaker had two adjustable metal rollers; once you’ve got the distance right it literally squashes the whole grain to make a flake, like a jumbo oat. Our flaker had a big magnet which would collect any pieces of metal, picked up in the field during harvest, preventing it from entering the finished product. It would have been better for the polisher to have the magnet, as all of our grain went through the polisher, which would have ensured our crops were uncontaminated by metal, but not all of it went through the flaker. We don’t know if this is an option that Horn offer.

Download Editable User Instructions

Download Editable User Instructions

Download Abbreviated Instruction Manual

Download Abbreviated Instruction Manual

 

3.2.5 Mill

The mill had a fixed bottom stone. The top stone could be adjusted to increase the gap between the two stones for coarser milling, and could be removed for cleaning. The specific design of the SAMAP reconstituted stone millstones enables the stones to self-sharpen when fine grinding. This ensures constant regeneration of the millstones so they maintain the same bite, supposedly even after numerous years of usage. Natural stone that wears becomes smooth, and this causes the flour to heat up and spoil.   

There was a voltage measure on our mill, showing the maximum voltage that the milling process should reach; anything over this level will cause the flour to get too hot, which is most likely to be caused by having the stones too close together. It also has a counter which records the number of hours the mill has been running, and a timer.

 The SAMAP manual for the mill can be downloaded here.

Download Editable User Instructions

Download Editable User Instructions

 

3.2.6 Sieve

Officially, wholemeal is 100% of the grain with nothing removed. In practice, 99% of millers sieve the flour over a 1.2 or 1.3 sieve to remove husk, bits of straw, insects parts, seed coats of weeds such as vetches, etc. You don't have to do this if the grain is extremely clean, but it usually isn't. Inevitably a small percentage of the largest bran particles are also removed when sieving wholemeal flour. The other advantage to sieving the flour is that it helps to rapidly cool the flour. We sieved all of our flour. For wholemeal we used a coarse sieve, 1.2mm, and for white flour we used 0.6mm.  Note that when comparing sieves the size of hole is not the only factor to consider; you also need to take into account the number of holes per cm2.

The Farley Green Manual for the Sieve S M E-grader can be found here.

Download Editable User Instructions

Download Editable User Instructions

 
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3.3 Layout & Flow

3.3.1 From Farm to Customer
The diagram below depicts the flow of crops from the farm to our customer; understanding this flow will influence how you design your premises.

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3.3.2 Layout of Processing Premises

Watch our animation below, this encourages you to consider how to create efficient flow in your processing premises in order to reduce effort and the amount of grain handling that you have to do.


3.3.3 Sourcing Inventory Items

This video aims to inspire you to get creative when sourcing furnishings and equipment for your processing unit. By finding second hand items, costs are kept down, and resource use is minimised. We illustrate how we picked up many things for free.

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 3.4 Legal Requirements

In order to ensure that your premises and processing activities meet legal and professional requirements you will need to consider and document your policies and provisions for health and safety and food hygiene. 

As part of food hygiene policy, food processors are expected to demonstrate that they have identified and made plans for their Hazard Analysis and Critical Control Points (HACCP). This is to protect your customers; from contamination for example.  Creating the policies, procedures and documentation to make Grown in Totnes safe and compliant with health and safety and food hygiene legislation was time consuming and required research and advice from others. We hope to save other small scale crop processors time and energy by sharing our document templates with you as examples, to inform your own set up. These will need to be modified for your specific purposes. Also see GinT Case Study - 6.5.1 - Health and Safety Policies and Documents


3.4.1  HACCP Documentation

See 6.5.2 - HACCP.

Our HACCP - assesses the Hazards and Critical Control Points of the crop from storage on the farm, through to delivery from the farm, processing, packing and storage of products to deliveries to shops.  

The different stages of the process are demonstrated here in this flow diagram; this diagram forms part of our HACCP documentation.

3.4.2 Risk Assessment

The risk assessment is all about protecting your workers from mishaps. We were grateful to a number of organisations for letting us adapt their risk assessments, including the local wildlife trust who had a working mill open to the public. They have a wealth of experience in writing risk assessments and we feel confident that ours was comprehensive. See our risk assessment.


3.4.3 Crop Intake Record

Our Crop Intake Record was used to generate codes for each dumpy bag delivered from the farm, enabling us to track the crops all the way through to the point of sale, identifying where (if) an issue occurred, and providing accurate traceability. We recorded the condition of the crop at the point of delivery to the processing unit and labelled each dumpy bag with a code. The format of the code was abbreviated details on the FARMER’s name + CROP type and variety + YEAR OF HARVEST + DELIVERY DAY/MONTH/YEAR + SACK NUMBER, e.g. RR/SW/16/2-4-17/2


3.4.4 Machine Cleaning Record

We made a record each time we put a crop through a machine and kept these records attached to a clipboard on the wall near each machine. The processor would note details of what they had processed, when, and what cleaning regime they had undertaken if applicable.


3.4.5 Vermin Control

Organic Farmers and Growers (OF&G) provide some useful information to support food processors. We have highlighted the most important aspects in this short document here.


3.4.6 Insurance

Required for your machines, and stock. We used Naturesave, as part of our overall insurance policy within Transition Town Totnes


3.4.7 Volunteer Policy

See 6.6 People - Staff, Interns and Volunteers

Our Volunteer Information Pack was part of our Health and Safety documentation and included details of emergency contact information, personal hygiene requirements, health and safety aspects to be aware of and record keeping procedures, it also included an induction form where we recorded details of volunteers: their contact details, any health issues we needed to be aware of to enable us to tailor tasks to their needs, and evidence that they had read relevant policy documents. Each processing day we filled out the details of who had attended and what tasks they had engaged in, on our volunteer record sheet.


3.4.8 End of Processing Day Checklist

We found it useful to have a list of things to remember to do as part of the end of the processing day routine. Our checklist included everything from the forms that needed to be filled in to switching the lights off and locking the door before leaving.

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Click Above to go Back to the Chapter Menu